This selection is for those who send their data to their accountant to have their accountant make additions and/or adjusting entries.

Export to Accountant - Creates a transfer file to give to your accountant.  The transfer file is similar to a backup.  When the export is completed, your existing transactions cannot be edited or deleted; keeping you from changing something under review by your accountant.  You can add new transactions while waiting to get the adjusting entries from your accountant.

•E-Mail Data - Creates the transfer file, then opens the Medlin e-mail function to e-mail the file to your accountant.  The accountant will have to save the file (from the e-mail message) before they can import.

•Create File - The transfer file is saved in a location of your choosing.  You have to get the transfer file to your accountant on a disk, by e-mail attachment, etc.

Import from Accountant - Reads the transfer file sent by your accountant.  (If received via email, you will first need to save the file onto your hard drive before you can import.) - The transfer file will contain only the adjusting entries made by your accountant.

Import from Client - Reads the transfer file sent by your client.  (If received via email, you will first need to save the file onto your hard drive before you can import.)  BEFORE importing from a client for the first time, make sure you have set up a folder for the client's data.  Click File, then Add New Data Folder, to create a folder for the new client's data.  You will not be able to edit or delete the client's entries.  You will be able to add transactions, such as new, missing, and adjusting entries, print reports, and reconcile the bank account.  If the client has entered something incorrectly, you will have to make an adjusting entry to reverse/negate the erroneous entry, then enter the correct transaction.

Export to Client - Creates a transfer file to give to your client.  The transfer file contains only the new and/or adjusting entries you made.

•E-Mail Data - Creates the transfer file, then opens the Medlin e-mail function to e-mail the file to your client.  The client will have to save the file (from the e-mail message) before they can import.

•Create File - The transfer file is saved in a location of your choosing.  You have to get the transfer file to your client on a disk, by e-mail attachment, etc.

Definitions

•Client - The client is the person/business keeping their own books.

•Accountant - Someone other than the client who receives and manipulates the client's data.  This is usually an accountant, bookkeeper, or someone else who assists the client with their end of month and/or end of year bookkeeping.

•Transfer File - A file containing the data being sent to the other party.  The transfer file is a compressed file, only usable by the import process. MEDLIN.CCC - Export to Accountant.  MEDLIN.AAA - Export to Client

Notes

•Both the client and the accountant must have their own unique registration key (software license).

•It is up to the client and accountant to make sure there is nothing done which will "mix up" the data.  For example, the accountant's entries will not be imported if the client makes changes to an existing payee, and the accountant's adjustments are made to a payee who no longer can be matched by name.

•The email settings are not shared.  This allows both the client and the accountant to keep their email settings private, as well as not having to reenter them after each import.

Reset - In case you clicked the incorrect export button the first time, you can use the Reset function to start over.

Special Import - If the client data is in the "checked out" state, but the client needs to edit the checked out data.

•Create a new Export to Accountant file, saving the file in the current data path.

•Use the Import from Accountant function.

•Though there will be no data to import, the software will recognize this, and give you the option to "check in" your data.

If you choose to unlock your data using this method, you should not import actual data from the accountant unless you give the account a new export first.  This option is a safety feature, intended only for emergencies, such as the accountant not being able to return the data in a timely manner, or the accountant/client relationship ending.