Reports can be printed or reprinted at any time.
Reports always reflect the employee and paycheck date available at the moment the report is printed.
•After adding, editing, or deleting checks, be certain you print reports covering the time frame you were working with.
•Medlin Payroll Software does not lock or restrict the ability to edit paychecks, even after reports have been prepared.
•This is a powerful feature, but does require caution when used.
If the figures on your reports are not what you expect
•Print a Paycheck Listing for the entire year.
•Review all checks for the year.
•Add any missing checks, delete any extra checks, edit any incorrect checks.
The date of the check - the first day the employee could have accessed the funds, known as 'constructive receipt' - determines the tax liability.
•When the money was earned is not considered for payroll tax liability.
•For example, if a check is dated January 1, the check is part of January, even if the money was 'earned' in December.
•Opens a printer setup and selection window, then allows you to cancel or send the selected items to a printer.
•Creates a PDF file of the selected item.
•Opens the file using the PDF software you have selected (in Windows) as your default PDF file software.
Send by E-Mail (PDF)
•Creates a PDF file of the selected item, then allows you to send the item via email.
View / Save (CSV)
•Creates a Comma-Separated Value (CSV) formatted file.
•Opens the file using the software you have selected (in Windows) as your default CSV file reader.
Check Stub Memo
•Create a memo to print on all check stubs.
E-Mail / Print Stubs
•Prepares only pay stubs, for the selected date or time frame.
•There must be at least one employee with an e-mail address for this function to work.
•E-mails pay stubs to employees with a valid e-mail address in their employee information.
•The stub is sent as a PDF attachment to an e-mail message.
•Because of mail provider sending restrictions - some providers only allow a certain number of messages in a batch - the stubs are sent in groups of five with a slight delay between groups.
•CAUTION: Check your state's requirements.
•E-Mailing a pay stub may not meet your state's regulations.
•Print Stubs for All Employees Without E-Mail
•Prints stubs for any employee without an e-mail address.
•Print Subs for Direct Deposit Employees Only
•Prints stubs for employees without an e-mail address, whose check was direct deposited.