Print this topic for reference when learning to use Medlin Payroll Software.
Quick Start
•Use the Setup section to enter the employer's information and deduction information.
•Use the Employee section to enter your employees.
•If you need to enter paychecks already issued for the current year, the steps are shown below in the 'Entering Beginning Balances' paragraph.
•Open the Paycheck section and begin entering the paychecks.
•Save the paychecks, then print them as a batch, using the Reports section.
•Use the Reports section to print reports
Entering Beginning Balances on the Paycheck screen
•Enter the employee's existing (previous) pay in the Other Income (Other Inc) field.
•Be sure to edit the deductions to match the actual paychecks.
•Make sure to edit the check dates to match the date on the existing (previous) checks.
•Individually enter each check for the year OR enter a single check for each employee's total through the most recently completed quarter, then individually enter all of the checks for the current quarter.
•If you are starting to use Medlin Payroll in July, first enter a single check for each employee, using their total through the end of June, then individually enter the July checks.
•Enter the employee's pay in the Other Income field.
•Print a Payroll Ledger and make sure the year to date information is correct.
•Make corrections as needed, then reprint the Payroll Ledger.
•You are now ready to input new paychecks!
Data Retention
•Payroll checks are retained for up to five tax years.
•This does not relieve you of the obligation to print and retain paper records.
•After each payroll, be sure you have printed reports covering each pay period, for an audit trail, and to comply with record retention regulations.
•The check dates are used to divide the checks into pay periods and quarters.
Frequently Asked Questions
•Any information entered while testing Medlin Payroll Software does not have to be reentered after you register the software.
•Check Printing Alignment
•On the Setup Screen, choose the desired Check Form Type, then click the Print Test Check button.
•If you print the test checks on plain paper, you can hold them over your actual check forms and check the alignment.
•View this topic for deduction calculation information