Medlin Payroll Software

Designed for small to medium sized businesses, as well as payroll service providers, this easy to use, fully featured, offline app is simple, secure, and efficient.

Standard Features

Medlin Payroll Software provides a complete payroll management solution that runs entirely on your PC, keeping your data secure and under your control. The software handles payroll calculations, tax withholdings, deductions, PTO and leave tracking, payroll records, tax form preparation, and electronic filing, while retaining all data entered during the free trial. With built-in compliance updates, comprehensive reporting, employee management tools, and secure backup options, it offers everything small and mid-sized businesses need to efficiently manage payroll from start to finish.

Getting Started
All data entered during your free trial is retained when you purchase the software.
Payroll runs entirely on your PC, so your data remains under your control.
Starting payroll mid-year or switching from another payroll provider? View our Getting Started Guide.
Payroll Calculations
Medlin Payroll automatically calculates:
- Social Security
- Medicare
- Federal withholding
- State withholding
- Other common payroll taxes and deductions
Tax tables and calculation updates are provided as soon as new information becomes available, so you can be confident your payroll calculations stay current.
Additional features include:
- Custom deductions and calculations
- Paid Time Off (PTO) tracking and payments
- Paid Family and Medical Leave (PFML) tracking and payments
- State Saver deductions
Payroll Records
Maintain complete payroll records with tools to:
- Print paychecks and pay stubs on preprinted forms
- Print or email pay receipts for direct deposit employees
- Manage employee records and deduction exemptions
- Track payroll tax and deduction liabilities automatically
Payroll Reporting
Generate and file required payroll reports with ease.
Federal eFiling
File Forms 940, 941, and 944 electronically through NELCO’s Web Reporting Center using eFile. Any balance due can be paid via ACH during the filing process.
W-2 Processing
W-2 eFiling through NELCO includes:
- Multi-state W-2 reporting
- Optional employee copy mailing services
- Secure online access for employee copies
Additional Reports
- State-specific electronic filing exports
- Plain-paper printing for Forms 940, 941, 941B, 943, 944, W-2, and W-3
- Workers’ Compensation reports
- Employee History reports
- Garnishment reports
- New Hire reports
- Additional payroll and compliance reports
Utilities
Protect and manage your payroll data with:
- Local data backups
- Secure, encrypted online backups included at no additional charge
- Export capabilities for TRAMS Back Office

Payroll Direct Deposit

Use your bank to process direct deposit transactions, or via Kotapay, our processing partner.

Payroll Reports

The payroll reporting tools provide a complete view of your payroll operations, helping you track employee earnings, taxes, deductions, paid time off, workers’ compensation, garnishments, and new hire information. In addition to detailed payroll listings, ledgers, worksheets, and tax summaries, the software generates key federal tax forms, including Forms 940, 941, 941B, 943, 944, W-2, and W-3. These reports make it easy to monitor payroll activity, maintain compliance, and prepare accurate records for tax filing and business reporting.

DOWNLOAD FREE 30-DAY TRIAL

Payroll Software by Medlin is available in two editions — Standard and Pro

Click here for a comprehensive feature comparison between Standard and Pro

Additional Features in Medlin Payroll Pro

Classic Edition — $89/year

The Classic Edition ($89/year) is a complete payroll solution designed for small businesses that want an affordable and easy-to-use payroll system. It includes payroll calculations for taxes and deductions, PTO and leave tracking, direct deposit support, employee records management, payroll reporting, federal tax forms and eFiling options, paycheck and paystub printing, secure data backups, and a variety of compliance and reporting tools. It runs entirely on your PC, keeping your payroll data under your control while providing everything needed to process payroll accurately and efficiently.

Standard Edition Screens

Professional Edition — $174/year

The Professional Edition ($174/year) includes all Classic Edition features and adds advanced capabilities for payroll professionals, accountants, service bureaus, and businesses with more complex payroll requirements. Additional features include multiple pay rates and departments per employee, split direct deposits, digital paycheck signatures, expanded deduction and income fields, time clock imports, advanced tax form preparation and editing options, registered agent and paid preparer eFiling, streamlined backups for multiple clients, and unlimited payroll companies managed on a single licensed computer. It’s ideal for users who need greater flexibility, automation, and support for managing multiple payrolls.

Up to two pay rates and departments for each employee.
Print a digital signature on paychecks.
Direct deposit payments may be split between two bank accounts for each employee.
Two additional Adjustment to Income fields (total of 7).
Three additional Paycheck Deduction fields (total of 10).
Import data from time clock software, or from a template file.
Create zero wage 940, 941, 943, and 944 tax forms.
Create 940, 941, 943, and 944 tax forms using manually entered figures (fill in the blanks).
eFile 940, 941, and 944 as Registered Agent or Paid Preparer.
Manually edit W2 and W3 data for paper reporting or eFile.
One pass / one command backup of all recent client data.
No limit to the number payrolls you can manage on your licensed computer.