•Enter/View/Edit checks not created with Medlin Accounting (manual checks)

•View/Edit checks created with Medlin Accounting

•Enter/View/Edit deposits

If adding a check or deposit on this screen, the entry is made "single sided".  A reversing entry is not needed.  The software handles the offsetting entry to your bank account for you.

Payee

•Keyboard - Enter enough of the payee name to show the desired payee just below the entry box.  You can also use the up and down arrow keys to scroll through the list.

•Mouse - Select the desired payee from the list.  Click the upside down triangle at the right of the entry box to drop down the list.

Check Number

This field can be any combination of numbers and letters.  It can also be blank.

Deposits can easily be separated by using something like "D0101", "D0201", etc.

•The first character (D) indicates a deposit.

•The next two characters are the day of the month.

•The last two characters are the month.

A single check number may be used to pay more than one invoice.  Pressing <Enter> or <Tab> causes the previous number to be repeated.  Pressing <+> enters a number equal to the previous number plus one. (This is useful when entering a series of checks with sequential check numbers.)

Date - Enter or select the desired Date.  It can be faster to select the date using a combination of the arrow and number keys, instead of using the mouse.

Account - Select the account from the list, either using the list, or by typing enough of the account information for the list to show the desired account in the highlight.

•Deposits - Select the account the money "came from", such as an income account.

•Checks - select the account the money "went to", such as an expense account.

If an account you see on the COA list is not shown in the list, it is because the "Title Type" for the account is not zero.  You can only post entries to accounts with a Title Type of zero.

Amount - Enter the desired amount.  For positive numbers, press the <+>, <Enter>, or <Tab> key after entering the amount.  For negative numbers (a credit or discount for example), press the <-> key after entering the amount.

Import Payroll - Import paycheck information from Medlin Payroll.  Looks for any new checks within 180 days of the most recent paycheck's check date.  Both Medlin Accounting and Medlin Payroll MUST be the same version.  All imported entries are assigned to a payee of "PAYCHECK EXPENSES".  If not using accrual accounting, the amounts paid are imported.  If using accrual accounting, all paycheck amounts are imported.

Edit Existing Entries - Left click on the desired part of the entry.

Voiding or Deleting Entries - Right click the desired entry.  The first option shown will be to "void" the entry.  If you select "Yes", the entry is marked as unpaid, removed from the Checks and Deposits screen, and returned to the Invoices screen.  If you select "No" to the void option, the second option is to delete the entry.  If you select "Yes" for the delete option, the entry is removed.

Note:  If you prefer to keep a record of checks voided, change the amount of the entry to 0, and change the Description to note the item was voided.  If the item needs to be paid using a different check number, print a new check by using the Quick Check function.  (Press <Ctl-Q>)