Use the Journal Entry screen to post entries which were not an invoice or check. Examples are inventory adjustments, depreciation, and bank service charges.

This is the only entry screen where you have to make double entries.

Description - Enter the desired description for the entry.  If the description does "not" match a payee name, a payee name will not be shown.

Payee

•Keyboard - Enter enough of the payee name to show the desired payee just below the entry box.  You can also use the up and down arrow keys to scroll through the list.

•Mouse - Select the desired payee from the list.  Click the upside down triangle at the right of the entry box to drop down the list.

Reference Number - This field can be any combination of numbers and letters. It can also be blank.  Deposits can easily be separated by using something like "D0101", "D0201", etc.

•The first character (D) indicates a deposit.

•The next two characters are the day of the month.

•The last two characters are the month.

Date - Enter or select the desired Date.  It can be faster to select the date using a combination of the arrow and number keys, instead of using the mouse.

Account - Select the account from the list, either using the list, or by typing enough of the account information for the list to show the desired account in the highlight.  If an account you see on the COA list is not shown in the list, it is because the "Title Type" for the account is not zero.  You can only post entries to accounts with a Title Type of zero.  On the Journal Entry screen, you are going to make both sides of the double entry - where the amount came from, and where it went.

Amount - Enter the desired amount.  For positive numbers, press the <+>, <Enter>, or <Tab> key after entering the amount.  For negative numbers, press the <-> key after entering the amount.  If you press the <Enter> key without entering an amount, the "posting total" is entered.  In other words, a balancing entry is created.  (This feature is especially useful for those prefer to enter a debit for each credit.)

Import Receivables - Import charges and payments from Medlin Accounts Receivable.  You MUST be using same version of Medlin Accounting and Medlin Accounts Receivable.  The program imports any new items with a date within 180 days from the most recent date in Accounts Receivable.

Edit Existing Entries - Left click on the desired part of the entry.

Deleting Entries - Right click the desired entry.