Medlin Software has built in capability to create PDF files.

A PDF preview cannot be guaranteed to match what would have been directly printed.

•Printing a saved PDF may not exactly match what would have been printed if you sent the report directly to a printer.

•Printing a PDF can have a lower resolution and PDF readers may have varying print capabilities.

•Line weights may be altered.

•The output may be shrunk, stretched, or skewed.

•Fonts may be altered.

•A PDF file is a reasonable method to electronically store a report if stored securely, or to share a report with others.

IMPORTANT NOTES

•Just because you can save a report as a PDF does not mean you can avoid printing to paper (going paperless).

•At a bare minimum, there are certain items you should print and retain for record keeping and tax compliance.

•Accounts Receivable

•Accounts Receivable Ledger for each month.

•Accounting

•General Ledger, Balance Sheet, and Income Statement for each month.

•Payroll

•Each tax form filed.

•Payroll Ledger for each payroll period.

•Other records, such as W-4, I-9, record of time worked (time cards/sheets).

•Check with your state for state specific requirements.

Paper is still the most reliable method of complying with record retention regulations.

•The last time you replaced your computer, did you get all the files onto the new computer with no issues?

•What will you do if your computer fails, is stolen, is damaged, or suffers a power outage?