Enter and edit your unpaid invoices (outstanding bills).  This screen is also used to "trigger" Auto Invoice (recurring) entries.  When an invoice is saved as paid (using the Pay Invoices screen), the entry becomes a "check" and is shown on the Checks and Deposits screen.

Invoices are entered "single sided".  A reversing entry is not needed. When the invoice is paid, the software handles the offsetting entry to your bank account for you.

Payee - Select the payee from the list, either using the list, or by typing enough of the payee information for the list to show the desired payee in the highlight.

Invoice Date - Enter or select the desired Invoice Date.  It can be faster to select the date using a combination of the arrow and number keys, instead of using the mouse.

Due Date - Enter or select the desired Invoice Date.  It can be faster to select the date using a combination of the arrow and number keys, instead of using the mouse.

Invoice Number - Enter the desired invoice number.  This can be the invoice number the Payee uses, or any descriptive information you wish.  Pressing <Enter> or <Tab> causes the previous number to be repeated.  Pressing <+> enters a number equal to the previous number plus one. (This is useful when entering a series of invoices with sequential check numbers.)

Account - Select the account (usually an expense account) from the list, either using the list, or by typing enough of the account information for the list to show the desired account in the highlight.  If an account you see on the COA list is not shown in the list, it is because the "Title Type" for the account is not zero.  You can only post entries to accounts with a Title Type of zero.

Amount - Enter the desired amount.  For positive numbers, press the <+>, <Enter>, or <Tab> key after entering the amount.  For negative numbers (a credit or discount for example), press the <-> key after entering the amount.

Edit Existing Entries - Left click on the desired part of the entry.

NOTES

•If an invoice/bill (a charge card bill for example) has items which apply to more than one expense account, enter each line of your bill separately, with the appropriate account and amount.

•If you always pay the entire invoice, you can make one entry per invoice, instead of the entire invoice detail.

•If you sometimes pay only part of an invoice, you will need to enter each line of the invoice detail.