When an invoice is saved as paid, the entry becomes a "check" and is shown on the Checks and Deposits screen.

Sorting the Invoices

•The default sort - each time this screen is opened - is Due Date, Payee, and then Invoice Amount.

•You can resort the invoices by clicking one of the "headers", Payee, Invoice Number, Due Date, or Amount.

•To return to the default sort, open a different screen, then return to the Pay Invoices screen.

Column Headers

•You can shrink or stretch the column headers.

•To return to the default sizing, open a different screen, then return to the Pay Invoices screen.

Selecting Invoices to Pay

•Left click

•Select any single invoice.

•Left click while holding down the Shift Key

•Select consecutive invoices.

•The first invoice you click is the starting invoice.  The second invoice clicked becomes the ending invoice.

•Left click while holding down the Ctrl Key

•Select any number of invoices - not necessarily consecutive.

•Right click on an Invoice Number

•Select all invoices with the same invoice number.

•Right click on a Due Date

•Select all invoices with the same due date.

•Right click on Payee or Amount

•Select all invoices for the selected payee.

Manually Setting the Check Date

•The default date is your computer's date.

•To set / view the date which will print on the checks, press <Alt-D>.

Pay Highlighted Invoices - Printing Checks

•Saves the selected invoices as paid.

•Prints one check for each payee with an invoice or invoices selected for payment.

Save as Paid - Without Printing

•Saves the selected invoices as paid.

•This option does not print checks.  If you manually prepare checks, use this button to save the selected invoices as paid, without having the software print checks.

•Each invoice will be given a reference number containing the two digit due day, plus the first three characters of the payee's name.