SSA (Federal Wage Reports)
Payroll Software by Medlin can be used to create an EFW2 formatted file for submission to the SSA. You will first have to register with SSA to obtain a 'User ID'. After creating the SSA file, test your file by using the AccuWage software - provided free by the SSA.
State Specific Reporting
Payroll Software by Medlin can be used to create many state specific quarterly and end of year report files, which you can then upload or import using your state's online filing system. State specific quarterly reports are accessed directly from the Report screen.
Only applies to employers in the 50 US states.
All active employees must be set for the same State Tax Table.
Only items tracked within Medlin Payroll can be reported.
Creating a "corrected" file is not supported.
If the item you wish to eFile is not currently supported, contact us.
Support for eFile may be limited to those who are required to eFile, or for when there is no paper form available within Medlin Payroll.
Medlin Payroll creates the file then you upload the file using a method allowed by the tax agency. eFile regulations may change without notice. If your file is not accepted, please contact us for assistance.
The following information is provided as a courtesy. Check with the tax agency for their latest requirements.
|Federal W2 / W3||
Required only when there are 250 or more active employees. You can use
Payroll Software by Medlin to print SSA approved W2 and W3 forms directly on plain paper
using black ink/toner!
Employer Sponsored Health Care figures are required only when you have 250 or more active employees.
|Alabama UI||Quarterly wage report file|
|Alabama||Annual wage report file|
|Alaska||No state withholding tax to report|
|Arizona UI||Quarterly wage report file.|
|Arizona||Annual eFile not required|
|Arkansas||Annual wage report file|
|California DE9/DE9C||Quarterly wage report file.|
|California||Annual reporting is not required. CA obtains wage information from quarterly reports|
|Colorado Qtr||Quarterly wage report file|
|Colorado||Annual wage report file|
|Connecticut||Annual wage report file|
|Delaware||Annual wage report file|
|District of Columbia||Annual wage report file|
|Florida RT6||FL quarterly unemployment report file|
|Florida||No state withholding tax to report|
|Georgia UI||Quarterly wage report file|
|Georgia||Annual wage report file|
|Hawaii||Annual eFile not required|
|Idaho||Annual wage report file|
|Illinois UI||Unemployment tax, monthly and quarterly files|
|Illinois||Annual wage report file|
|Indiana UC5||Quarterly wage report file|
|Indiana||Annual wage report file|
|Iowa UI||Quarterly wage report file|
|Iowa||Annual wage report file|
|Kansas UI||Quarterly UI report file|
|Kansas||Annual wage report file|
|Kentucky UI||Quarterly UI report file|
|Kentucky||Annual wage report file|
|Louisiana UI||Quarterly UI report file|
|Louisiana||Annual wage report file|
|Maine||Annual wage report file|
|Maryland UI||Quarterly unemployment tax file|
|Maryland||Annual wage report file|
|Massachusetts UI||Quarterly unemployment tax file|
|Massachusetts||Annual wage report file|
|Michigan UI||Quarterly unemployment report file|
|Michigan||Annual wage report file|
|Minnesota UI||Quarterly UI report file|
|Minnesota||Annual wage report file|
|Mississippi||Annual wage report file|
|Missouri UI||Quarterly wage report file|
|Missouri||Annual wage report file|
|Montana||Annual eFile not required|
|Nebraska UI||Quarterly wage report file|
|Nebraska||Annual wage report file|
|Nevada||No state withholding tax to report|
|New Hampshire||No state withholding tax to report|
|New Jersey UI||Quarterly wage report file|
|New Jersey||Annual eFile not required|
|New Mexico||Annual wage report file|
|New York NYS-45||Quarterly wage report file|
|New York||NY obtains annual wage information from the fourth quarter NYS-45|
|North Carolina UI||Quarterly wage report file|
|North Carolina||Annual wage report file. All employers must eFile by Jan 31.|
|North Dakota||Annual wage report file|
|Ohio UI||Quarterly wage detail and summary file|
|Ohio||Annual wage report file|
|Oklahoma UI||Quarterly wage report file|
|Oklahoma||Annual wage report file|
|Oregon Qtr Wage||Quarterly files for importing into Oregon's OTTER software|
|Oregon||Annual wage report file|
|Pennsylvania UC2||Quarterly wage report file|
|Pennsylvania||Annual wage report file|
|Rhode Island||Annual wage report file|
|South Carolina UI||Quarterly unemployment report file|
|South Carolina||Annual wage report file|
|South Dakota||No state withholding tax to report|
|Tennessee UI||Quarterly unemployment report file|
|Tennessee||No state withholding tax to report|
|Texas TWC||Texas Workforce Commission|
|Texas||No state withholding tax to report|
|Utah||Annual wage report files|
|Vermont||Annual wage report file|
|Virginia FC20, FC21||Quarterly wage report file|
|Virginia||Annual wage report file|
|Washington UI||Quarterly UI report file|
|Washington||No state withholding tax to report|
|West Virginia||Annual wage report file|
|Wisconsin UI||Quarterly contribution and wage files|
|Wisconsin||Annual wage report file|
|Wyoming||No state withholding tax to report|