Payroll Software by Medlin

eFile Federal and State Wage Reports
Payroll Software by Medlin can be used to create annual "W-2" type files to submit to the Social Security Administration (SSA), and to state tax agencies. Open Medlin Payroll, click W-2, then click the Create eFile button.  NOTE: You can use Payroll Software by Medlin to directly print all copies of W-2 and W-3 forms on plain paper using black ink/toner.  Payroll Software by Medlin prepared W-2 and W-3 forms are approved and accepted by the SSA.

SSA (Federal Wage Reports)
Payroll Software by Medlin can be used to create an EFW2 formatted file for submission to the SSA. You will first have to register with SSA to obtain a 'User ID'. After creating the SSA file, test your file by using the AccuWage software - provided free by the SSA.

State Specific Reporting
Payroll Software by Medlin can be used to create many state specific quarterly and end of year report files, which you can then upload or import using your state's online filing system.  State specific quarterly reports are accessed directly from the Report screen.

Important Notes
Only applies to employers in the 50 US states.
All active employees must be set for the same State Tax Table.
Only items tracked within Medlin Payroll can be reported.
Creating a "corrected" file is not supported.
If the item you wish to eFile is not currently supported, contact us.
Support for eFile may be limited to those who are required to eFile, or for when there is no paper form available within Medlin Payroll.

Remember
Medlin Payroll creates the file then you upload the file using a method allowed by the tax agency. eFile regulations may change without notice. If your file is not accepted, please contact us for assistance.

The following information is provided as a courtesy. Check with the tax agency for their latest requirements.
Description Comments
Federal W2 / W3 Required only when there are 250 or more active employees.  You can use Payroll Software by Medlin to print SSA approved W2 and W3 forms directly on plain paper using black ink/toner!
Employer Sponsored Health Care figures are required only when you have 250 or more active employees.
Alabama UI Quarterly wage report file
Alabama Annual wage report file
Alaska No state withholding tax to report
Arizona UI Quarterly wage report file.
Arizona Annual eFile not required
Arkansas Annual wage report file
California DE9/DE9C Quarterly wage report file.
California Annual reporting is not required. CA obtains wage information from quarterly reports
Colorado Qtr Quarterly wage report file
Colorado Annual wage report file
Connecticut Annual wage report file
Delaware Annual wage report file
District of Columbia Annual wage report file
Florida RT6 FL quarterly unemployment report file
Florida No state withholding tax to report
Georgia UI Quarterly wage report file
Georgia Annual wage report file
Hawaii Annual eFile not required
Idaho Annual wage report file
Illinois UI Unemployment tax, monthly and quarterly files
Illinois Annual wage report file
Indiana UC5 Quarterly wage report file
Indiana Annual wage report file
Iowa UI Quarterly wage report file
Iowa Annual wage report file
Kansas UI Quarterly UI report file
Kansas Annual wage report file
Kentucky UI Quarterly UI report file
Kentucky Annual wage report file
Louisiana UI Quarterly UI report file
Louisiana Annual wage report file
Maine Annual wage report file
Maryland UI Quarterly unemployment tax file
Maryland Annual wage report file
Massachusetts UI Quarterly unemployment tax file
Massachusetts Annual wage report file
Michigan UI Quarterly unemployment report file
Michigan Annual wage report file
Minnesota UI Quarterly UI report file
Minnesota Annual wage report file
Mississippi Annual wage report file
Missouri UI Quarterly wage report file
Missouri Annual wage report file
Montana Annual eFile not required
Nebraska UI Quarterly wage report file
Nebraska Annual wage report file
Nevada No state withholding tax to report
New Hampshire No state withholding tax to report
New Jersey UI Quarterly wage report file
New Jersey Annual eFile not required
New Mexico Annual wage report file
New York NYS-45 Quarterly wage report file
New York NY obtains annual wage information from the fourth quarter NYS-45
North Carolina UI Quarterly wage report file
North Carolina Annual wage report file. All employers must eFile by Jan 31.
North Dakota Annual wage report file
Ohio UI Quarterly wage detail and summary file
Ohio Annual wage report file
Oklahoma UI Quarterly wage report file
Oklahoma Annual wage report file
Oregon Qtr Wage Quarterly files for importing into Oregon's OTTER software
Oregon Annual wage report file
Pennsylvania UC2 Quarterly wage report file
Pennsylvania Annual wage report file
Rhode Island Annual wage report file
South Carolina UI Quarterly unemployment report file
South Carolina Annual wage report file
South Dakota No state withholding tax to report
Tennessee UI Quarterly unemployment report file
Tennessee No state withholding tax to report
Texas TWC Texas Workforce Commission
Texas No state withholding tax to report
Utah Annual wage report files
Vermont Annual wage report file
Virginia FC20, FC21 Quarterly wage report file
Virginia Annual wage report file
Washington UI Quarterly UI report file
Washington No state withholding tax to report
West Virginia Annual wage report file
Wisconsin UI Quarterly contribution and wage files
Wisconsin Annual wage report file
Wyoming No state withholding tax to report
Payroll Software by Medlin
PO Box 10372,  Napa,  CA 94581
Phone : 707-255-4475
Text : 707-812-1003
Fax: 707-255-9266
Hours: 8am - 4:30pm Pacific time, M - F